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Close-Out and Audit Support

Obtaining grant funds from the Federal Emergency Management Agency (FEMA) and other federal agencies to help with your disaster response and recovery efforts is a major challenge. Keeping these funds through the close-out and audit, however, can be extremely difficult as well and can expose you to substantial financial risk. Witt O’Brien’s helps prepare you for close-out, assisting you with fully documenting and justifying your costs, maximizing the funding you receive, and resolving any remaining issues to protect you from potential recoupment efforts.

Witt O’Brien’s has provided documentation and close-out services in the management of well over $15 billion in grants awarded through FEMA’s Public Assistance and Hazard Mitigation Grant Programs, and has supported similar efforts for many other federal programs, including the U.S. Department of Housing and Urban Development’s Community Development Block Grant Program (CDBG), and programs from the U.S. Department of Transportation and U.S. Department of Commerce Economic Development Administration (EDA). In each instance, Witt O’Brien’s has leveraged its industry-leading experience, creativity, and work quality to help justify grant awards and satisfy all requirements to permanently secure those funds through close-out and audit.

Close-out and audit support for disaster grants and programs services include the following:

  • Strategic advice and guidance on close-out and audit issues, including the provision of solutions to help you maximize and retain all awarded funding
  • Provision of close-out and audit technical assistance/training
  • Identification and review of close-out procedures, policies, and protocols; grants management systems; and transaction controls to encourage use of best practices where appropriate and ensure compliance with federal requirements
  • Accounting and grants management services
  • Review of case files and requests for reimbursement to ensure proper documentation is present and to document compliance with the approved scope of work
  • Review of insurance coverages and the application of funds against eligible projects
  • Documentation of compliance with federal and state laws (e.g., environmental requirements, historic preservation rules, etc.)
  • Review and evaluation of force-account labor claims in an effort to maximize reimbursement
  • Identify and monitor program and project status, and report on findings
  • Conduct and documentation of interim and final site inspections
  • Review and validation of cost overruns and any discrepancies in case file documentation
  • Issue and problem resolution, including the establishment of plans and timelines to address each
  • Final close-out documentation submission
  • Audit cost reconciliation
  • Client advocacy and representation support before federal program and audit officials
  • Assessment of the ongoing performance of grants and close-out processes